Joining Report Letter | Check the Format and Sample Letters for it

A joining report letter is a letter from the candidate to the employer accepting the job offer and confirming the date and time of joining. In this digitalised world, everything has become online, but it is also a sweet gesture if you can send a letter stating that you have accepted the offer. In case you have not received the joining letter, you can write an application to your employer requesting to issue the joining letter.

Table of Contents

• How to Write a Joining Report Letter?
• Joining Report Letter Sample
  • Joining Report Letter
  • Application for Joining Letter

  How to Write a Joining Report Letter?

  A joining report letter can be written to the HR, your recruiter, or your reporting manager. It is basically a formal letter that states that you have accepted the job offer and the terms and conditions of the job. It expresses your desire and willingness to join the organisation. You can refer to the below-provided sample letters before you write the joining letter to your employer.

  Joining Report Letter Sample

  In case you are not very sure about the joining report letter format, you can refer to the samples of a joining report letter and an application for a joining letter given below. After that, you can attempt your own version of the letter.

  Joining Report Letter

  Stadium Road, Adarsh Nagar

  Senior Human Resources Manager

  Palm Designs Pvt. Ltd

  Stadium Road, Sector B

  Sub: Joining letter

  I am writing this letter in reference to the offer letter (OL00000) you sent me on 25th February, 2022. I would like to let you know that I accept the job offer for the position of Content Editor, and I am ready to join on 5th March, 2022. I have accepted the terms and conditions mentioned and signed the offer letter. I am thankful for this wonderful opportunity, and I hereby assure you that I will work sincerely and put my skills to good use.

  I am attaching the relevant documents along with this letter.

  Contact No.: 1234567

  • Signed offer letter

  Application for Joining Letter

  #75 Kamalam, B.Narayanapura, 1st Main Road

  Mahadevpura, Bangalore – 560048

  Senior HR Manager

  Rankopedia Pvt. Ltd

  Subject: Request for the issuance of joining letter

  I am writing this letter to inform you that I have accepted the job offer for the post of Content Writer in your esteemed organisation. I have sent you the signed copy of the offer letter (OL0972) on the 22nd of February, 2022. I was informed that I would receive the joining letter from Mr. Karandeep Singh (Senior Manager) by 28th February, but I have not received it yet. I request you to kindly issue the joining letter at the earliest so that I can continue with the further processes without any delay.

  Frequently Asked Questions on Joining Report Letter

  What is a joining report letter?

  A joining report letter is a formal letter from the candidate to the employer informing that the candidate has accepted the offer letter, and the terms and conditions of the job.

  How do I write a joining report letter?

  While writing the joining report letter, do mention the start and end dates of your leave period, mention your job role, employee ID and other relevant details. You can refer to the sample letter below.

  I am writing this letter to inform you that I have accepted the offer (offer number__) for the post of ____ and I shall be joining the office on _____(date) at ____(time). I am glad to accept the offer, and I shall remain grateful to you.

  What is the difference between a joining letter and an appointment letter?

  An appointment letter is sent by the employer to the candidate who has been offered the job and has accepted the job offer. On the other hand, a joining letter is a formal letter that the candidate submits to the employer accepting the job offer, and the terms and conditions of the job, confirming the date of joining.